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Staff Information

Thank you to all the individuals that volunteer your time to run this great program and make it a success each and every year. We look forward to another great session and I would like to thank you for taking the time out of your schedules to spend with us for this busy week. 

In lieu of mailing out staff packets, everything will be available to you on this page. Please take some time to peruse the below details in preparation for session. Please don’t worry about printing out the handbooks or any of the non form paperwork as we are constantly working on improving the program and may have some small changes between now and session. We will provide you a final hard copy at staff orientation Saturday, June 2 at noon in the Eddy Hall building of Eastern New Mexico University in Portales, NM. Orientation will begin promptly at noon with a working lunch and snacks during our meeting and dinner to follow. 

Upon arrival please check in with the ALA NM Girls State office on the 3rd floor of Eddy Hall. We will give you room assignment details and approve you to get your keys from the ENMU staff.

  • Staff can arrive any time Saturday morning before orientation start at noon. If you would like to get your car unpacked and your room organized prior to orientation please plan you arrival accordingly to give yourself enough time to be in the Eddy Hall 1st floor lobby by noon.
  • If you arrive just in time for the meeting please note there will be time to unpack and organize your room following orientation and dinner on Saturday. 
  • If you need to arrive Friday or would like to assist with setup on Friday please contact the director at director@alanmgirlsstate.org or 505-681-1635 for approval. Only those individuals approved by the director will be approved for early arrival on Friday.

As you look through everything please take time to complete the items in the “For Immediate Response” section as this has some pre-session items to be completed and returned.

For Immediate Response

Staff Survey – All staff must complete the staff survey and submit their three pics by April 1. This survey should take about 10 minutes. 

Shirts  We will be making staff shirts this year as part of orientation. To cover the costs for supplies please bring $5 for your shirt. All staff will wear their staff shirts during the check in process on Sunday, June 3. Jeans are appropriate during registration. Make sure to fill out the survey so we know your shirt size. Thanks.

Background CheckSee staff list for specifics on background check. All staff born before June 3, 1999 must submit a background check to attend ALA NM Girls State once every two years. Anyone that has had a background check within the last 2 years from session (June 3, 2016) can turn that report in and forego being checked again. If you need clarification on this please click the chart to the right for details. If you completed it online via this check please send a note to the director so she can reference old reports. Please note this check is confidential as you the individual will submit your details online to the company (takes about 5-10 minutes) and then you will need to pay online directly to the company the $8 fee for processing. As director I will get notification that you submitted and can review the results within 24-48 hours with a pass/fail indicator, your personal details are not provided to me in the report. You will be required to provide details like SSN, Birth Date, Address and previous address (and timeframes for living at that location), and any aliases. I'd like to thank you all for complying with this policy for session as this helps us protect both the program and all attendees. Please make sure you get your background check in by May 27 at the latest. To complete your check please got to https://opportunities.averity.com/AmericanLegionNM.

Please complete and
bring to Staff Orientation

Saturday, June 2
General Reference Information

Required: 

Please note for all forms: if you are under 18 you will need to have forms signed by parent or guardian and medical form notarized.

 

Bill/Resolution/Memorial

Please take some time to review the updated Bill/Resolution/Memorial information for this year's delegates. Delegates are required this year to complete a minimum word count to show their submission as "complete." As staff we are often called upon for questions and assistance so it is beneficial for us all to understand this new format.

Dress Code

  • All staff are expected to set the example for our delegates as to appropriate wear during the week. 
  • All staff will participate in the For God and Country program on Monday. Not everyone will need to present but as a group we will stand together for this first presentation of morning flag. Staff need to bring dress code A for the presentation.
  • JCs will be presenting the colors Sunday and retiring the colors Friday. Please be prepared with a dress code A that also meets the requirements of dress code B. (Basically no capris or city shorts.)
  • The party colors are Nats: blue and Feds: yellow. All staff will be assigned to work with a party on Tuesday and Wednesday. Feel free to dress to match your party but this is not a requirement. You will find out your party assignments at orientation Saturday.

Packing List - Please note a few staff differences for packing. 

  • ​There are laundry facilities in the basement staff can use if necessary.
  • While delegates do use community bathrooms, staff have private bathrooms you will share with one other staff.
  • Cell phone policy does not apply to staff. Please have your cell phone on you at all times (if you have one).
  • ALA Girls State bag - if you have previously received a ALA NM Girls State bag and wish to use it during the week please make sure to bring them with you to session. 

ENMU Map

Schedule at a Glance

Activities During Session

Keep up with ALA NM Girls State

ALA NM Girls State Store

Handbooks

Government Counselors

Senior Counselors

Junior Counselors

Staff

Community Service Project - While practicing government we also practice good citizenship during the week. Our Community Service Project this year will include a toy drive for children at the Carrie Tingley Hospital and shelters. If anyone is interested in bringing donations we are looking for new:

  • books
  • games
  • toys

During session we will be creating birthday cards to accompany these gifts. We will have additional projects we are working on with details provided at session. 

City Theme – Please don't start picking out your theme, purchasing items that are theme specific or creating items for your theme. Instead think of this year more along the lines of election campaigning. You can bring office supplies (construction paper, posterboard, markers, stickers, craft supplies, etc) with you but nothing should be premade. Everything will be explained on site at orientation. We hope you are up for the challenge!

Staff List

As always staffing is currently in flux as we wait to see who is able to attend and if we can recruit more GC/SC volunteers.
At this time nobody will be paired into cities until closer to session.

As individuals accept their position on staff names will be added.

Want to see who's been invited? Who's confirmed to attend? If your paperwork has been received or if you still need to turn something in? Click the link here.
First Year JC (JC) These individuals will partner with JC2 and SC to run the cities. As a team you will work on completing tasks and enforcing any rules/discipline needed. You will guide delegates through the week using your own experiences from the year prior. Each JC will be in charge of leading songs/cheers during the week. Additional details provided at orientation.
Second Year JC (JC2) These individuals will partner with JC and SC to run the cities. As a team you will work on completing tasks and enforcing any rules/discipline needed. You will guide delegates through the week using your own experiences from the year prior. In addition as a second year JC you will partner with the SC to lead the city staff. JC2 will each be given an extra project assignment during the week for them to take leadership over. Additional details provided at orientation.
Senior Counselor (SC) These individuals will partner with JC and JC2 to run the cities. As a team you will work on completing tasks and enforcing any rules/discipline needed. You will bring your experiences about the American Legion Auxiliary and any government information to share with cities to offer a real world comparison to the tasks they complete during the week. In addition as a SC you will partner with the second year JC to lead the city staff. Additional details provided at orientation.​
Government Counselor/Advisor (GC) These individuals provide educational guidance for the government process during the week. This will be in cities, group presentations and other various meetings. More details at session but come prepared to speak in front of people. 
Media Team These individuals will work with delegates from each city that have been selected as the news reporters and/or city historians. They will provide support to the cities for their cameras and work with the reporters to capture daily news reports. In addition this team will work with the Director/Asst Director to take pictures throughout the week, work to post messages to social media and the news reports, and work on the end of the week slideshow. These staff members will not be in a city but will work closely with the cities to capture the events of the week.
Canteen/Activities/Nurse/Office Staff These individuals will have tasks specific to their roles. In addition there will be tasks such as the service project, canteen, city scenarios and dorm inspections that will be managed by these staff members.

 

If you are looking to carpool to session feel free to comment on the page below and connect with other staff members.
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